SAMPLE REVIEWS · FICTIONAL DATA

Explore the review format.

These manually written teaching examples show how requirements, evidence and gaps can be organised. They are not live tenders, AI results or customer outcomes.

Compare a fictional cleaning brief with a fictional office IT brief. Change the steps to see the requirements and unresolved evidence.

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EXAMPLE REVIEWFictional data
BRISBANE, QUEENSLAND · Fictional data

Office cleaning and minor property upkeep

Illustrative tender: responses would close 20 working days after issue at 2 pm Brisbane time (AEST). There is no live issue date or deadline.

What is the work?

A fictional buyer needs three evening cleaning visits each week at two fictional small office sites, plus a monthly visual property-condition checklist. Electrical, plumbing and structural work are excluded.

Fictional Example Business A · Fictional data

Fictional Example Business A declares three workers, Brisbane coverage, A$10 million public-liability cover and one comparable job. Its sample evidence folder contains a draft cleaning schedule. No certificate, cover roster, safety pack or verified references have been supplied.

REVIEW — material evidence is missing. Before investing in a response: resolve the two-reference shortfall or obtain a written clarification about acceptable alternatives.

Read the fictional source brief
Fictional data. No real organisation, person or live procurement is represented.
Buyer: Fictional Example Buyer A
Supplier: Fictional Example Business A
Location: Brisbane (illustrative area only; no real site address)
Scope: Three evening cleaning visits each week at two fictional office sites, plus a monthly visual property-condition checklist.
Clause 1: Attend both sites three evenings each week between 6 pm and 9 pm. Submit a weekly roster and absence-cover plan.
Clause 2: Attach a current certificate of currency showing public-liability cover of at least A$10 million.
Clause 3: Provide the cleaning safety procedure, chemical register and safety data sheets before the first visit.
Clause 4: Provide two comparable office-cleaning references completed in the last 24 months, with permission for the buyer to contact them.
Clause 5: Quote cleaning visits, consumables and the monthly visual condition checklist separately. Electrical, plumbing and structural work are excluded.
Timing: 20 working days after illustrative issue, 2 pm Brisbane time (AEST). No actual issue date exists.
Submission: Demonstration only — do not submit.

Requirement, evidence and next action

  • Three evening visits per week at both sites; documented cover for absences.

    INFORMATION REQUIRED
    Evidence and source · clause 1

    Source: Fictional brief · clause 1

    Attend both sites three evenings each week between 6 pm and 9 pm. Submit a weekly roster and absence-cover plan.

    Available evidence: The sample draft schedule covers the visit frequency. The business declares three workers, but no site allocation or backup roster is attached.

    Next action: Attach a named weekly roster and show how both sites remain covered during leave or sickness.

  • Current public-liability insurance certificate showing at least A$10 million cover.

    UNVERIFIED
    Evidence and source · clause 2

    Source: Fictional brief · clause 2

    Attach a current certificate of currency showing public-liability cover of at least A$10 million.

    Available evidence: The amount in the fictional profile matches the requested amount. A profile claim is not a certificate; the insured entity, exclusions and expiry have not been checked.

    Next action: Obtain the certificate and have a person check the entity, cover, expiry and required scope. Seek professional advice for unclear insurance terms.

  • Task-specific safety procedure, chemical register and safety data sheets.

    INFORMATION REQUIRED
    Evidence and source · clause 3

    Source: Fictional brief · clause 3

    Provide the cleaning safety procedure, chemical register and safety data sheets before the first visit.

    Available evidence: No safety documents are included in the fictional evidence folder. The requirement is explicit; legal adequacy has not been assessed.

    Next action: Supply the missing documents and arrange a qualified human safety review where needed.

  • Two comparable office-cleaning references from the last 24 months.

    NOT MATCHED
    Evidence and source · clause 4

    Source: Fictional brief · clause 4

    Provide two comparable office-cleaning references completed in the last 24 months, with permission for the buyer to contact them.

    Available evidence: The fictional profile lists one job, without date or permission. Two qualifying references are not evidenced.

    Next action: Check whether two genuine eligible references can be supplied. If not, ask the buyer whether an alternative is allowed; do not invent one.

  • Itemised pricing and a monthly property-condition checklist, excluding licensed trade work.

    INFORMATION REQUIRED
    Evidence and source · clause 5

    Source: Fictional brief · clause 5

    Quote cleaning visits, consumables and the monthly visual condition checklist separately. Electrical, plumbing and structural work are excluded.

    Available evidence: No itemised price or condition-checklist template has been supplied. This example does not estimate costs or assume trade qualifications.

    Next action: Prepare a costed quote and checklist; explicitly exclude regulated trade work and any unsupported service claim.

REVIEW — material evidence is missing

  1. Before investing in a response: resolve the two-reference shortfall or obtain a written clarification about acceptable alternatives.
  2. Collect the insurance certificate, cover roster and safety documents; keep each attached to its requirement.
  3. Prepare the itemised quote and property-condition checklist, with trade-work exclusions.
  4. For a real notice, confirm its actual closing date, timezone, amendments and submission instructions directly with the official source.

Human decision: resolve the material gaps, verify the source and decide whether to proceed. This example does not establish eligibility, safety compliance or a successful bid.

Your review comes first
IPSWICH, QUEENSLAND · Fictional data

Office IT support · Ipswich

Closing date unknown — confirm the date and timezone before treating a real notice as open.

What is the work?

A fictional office needs weekday remote IT support for 20 computers and a monthly backup-recovery check. The service window, information-security controls and evidence are explicit, but no closing date has been supplied.

Fictional Example Business B · Fictional data

Fictional Example Business B declares an Ipswich service area and office IT support. Its sample folder has no coverage roster, access-control procedure or backup-recovery record. These declarations do not establish compliance.

REVIEW — deadline and evidence unknown. Confirm the closing date and timezone first; an unknown deadline cannot be treated as an open opportunity.

Read the fictional source brief
Fictional data.
Title: Office IT support · Ipswich
Buyer: Fictional Example Buyer B
Supplier: Fictional Example Business B
Location: Ipswich (illustrative area only; no site address)
Closing date: Unknown
Scope: Weekday remote IT support for 20 computers and a monthly backup-recovery check.
Clause 1: Provide weekday remote support from 9 am to 5 pm Brisbane time and an absence-cover roster.
Clause 2: Use named administrator accounts with multi-factor authentication and document how access is removed when staff leave.
Clause 3: Perform a monthly backup-recovery check and provide a written record of the outcome and any unresolved issues.
Submission: Demonstration only — do not submit.

Requirement, evidence and next action

  • Weekday support from 9 am to 5 pm Brisbane time, including cover for absence.

    INFORMATION REQUIRED
    Evidence and source · clause 1

    Source: Fictional brief · clause 1

    Clause 1: Provide weekday remote support from 9 am to 5 pm Brisbane time and an absence-cover roster.

    Available evidence: The fictional profile lists IT support, but no staffed coverage roster or absence-cover evidence is supplied.

    Next action: Confirm the people, availability and cover arrangements before promising the specified service window.

  • Named administrator accounts, multi-factor authentication and an access-removal procedure.

    UNVERIFIED
    Evidence and source · clause 2

    Source: Fictional brief · clause 2

    Clause 2: Use named administrator accounts with multi-factor authentication and document how access is removed when staff leave.

    Available evidence: No written access-control procedure or example of an access review is supplied in the fictional evidence folder.

    Next action: Provide the procedure and ask a qualified person to review it against the full information-security requirements.

  • A monthly backup-recovery check and a written outcome record.

    INFORMATION REQUIRED
    Evidence and source · clause 3

    Source: Fictional brief · clause 3

    Clause 3: Perform a monthly backup-recovery check and provide a written record of the outcome and any unresolved issues.

    Available evidence: The fictional brief asks for recovery evidence, but no test record or agreed recovery scope is attached.

    Next action: Agree the recovery scope and authorised test process, then attach genuine evidence of a completed recovery check.

REVIEW — deadline and evidence unknown

  1. Confirm the closing date and timezone first; an unknown deadline cannot be treated as an open opportunity.
  2. Obtain the support roster and access-control procedure; a profile claim does not prove either requirement.
  3. Clarify backup-recovery scope and collect a reviewable test record before preparing a response.

Human decision: resolve the material gaps, verify the source and decide whether to proceed. This example does not establish eligibility, safety compliance or a successful bid.

Your review comes first

Fictional data · manually authored teaching examples.
No live tender, AI request, customer result or saved data.